Privacy Policy

Last updated: 12.09.25

Eesti Gaidide Liit & Eesti Skautide Ühing values your privacy. This Privacy Policy explains how we collect, use, and protect personal information when you register for and participate in Baltic Jamboree 2026.

1. Information We Collect

We may collect the following types of information:

• Personal details: name, date of birth, contact details (email, phone, country of origin).
  
• Health and medical information: optional. Participants provide the information they deem necessary for the camp staff and emergency personnel to acquire. 
• Emergency contacts: names and phone numbers of parents/guardians or other authorized persons.
  
• Payment information: billing details and transaction records.
  
• Technical data: Technical information related to the use of the Baltic Jamboree website.

2. How We Use Your Information

We use your personal information to:

• Process camp registration and payments.
  
• Ensure the health and safety of participants.
  
• Communicate important updates and information about the camp.
  
• Comply with legal and regulatory requirements. Including those under Estonian law and European Union regulations such as the General Data Protection Regulation (GDPR).
  
• Improve our services and website functionality.
  

3. Sharing of Information

We do not sell or rent your personal information. We may share information only with:

• Authorized camp staff and medical personnel for safety purposes.
  
• Service providers who assist with payment processing or camp administration.
  
• Authorities if required by law or to protect participants’ safety.
• The Data Controller has the right to share clients’ personal data with third parties, including authorized processors and accountants. The Data Controller is the entity responsible for processing personal data. For the execution of payments, the Data Controller transfers the personal data necessary for making payments to the authorized processor Maksekeskus AS.
  

4. Data Retention and Security

We store your personal information only as long as necessary for camp operations and legal obligations. We use appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

5. Cookies and Tracking

Our website may use cookies or similar technologies to enhance user experience and analyze website traffic. You can control or disable cookies through your browser settings.

6. Your Rights

You have the right to:

• Request access to your personal information.
  
• Correct or update your data.
  
• Request deletion of your information (subject to legal or safety requirements).
  
• Withdraw your consent where applicable.
  

To exercise your rights, please contact us using the details below.

7. Consents

Collection and Management of Personal Data
To organise and execute the Baltic Jamboree, the Host Organisations (Eesti Gaidide Liit and Eesti Skautide Ühing) will collect and retain certain personal data from participants.

Consent to Processing of Personal Data
By providing personal information (such as name and date of birth) during registration, you explicitly consent to the collection, retention, and use of your personal data for purposes directly related to the organisation and execution of the Baltic Jamboree. Registration further signifies your agreement to this Privacy Policy and the Terms and Conditions of the Baltic Jamboree.

Consent on Behalf of Others (Proxy Registration)
If you provide personal data on behalf of another individual (e.g., registering another participant), you confirm that you have obtained their explicit consent for the Host Organisations to collect, retain, and process their personal data. You are solely responsible for ensuring such consent has been obtained prior to registration.

Use of Personal Data
Personal information collected will not be shared with third parties, except where necessary for the planning, organisation, and execution of the Baltic Jamboree or necessary due to legal requirements.

Consent to Use of Media
By registering for the Baltic Jamboree, you consent to the capture of media footage (including but not limited to video, photographs, and audio recordings) in which you may appear. You grant the Host Organisations (Eesti Gaidide Liit and Eesti Skautide Ühing), and their licensees or assignees, the irrevocable right to use such media for advertising, publicity, editorial, and other purposes, both commercial and non-commercial, in any medium, worldwide, and in perpetuity.

8. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Organisation: Eesti Gaidide Liit

Address: Tööstuse 48a, Tallinn 10416, Estonia

Email: info@bjam.eu